The PMS is designed in such a way that a payroll system is created where in employee working hours are calculated; net pay is computes and all the data is recorded for subsequent processing. The system designed should be prepared to pay cheques and have a payroll ledger and maintain all the data and transactions on a sequential payroll file. Payroll data constitutes of employee number, employee name, union dues etc.
As the existing system is manually, the major requirement of the system is security, i.e. no user can access the software withoutverification. That means only the users with proper username and password can accessthe software. Also in the new system all the task perform by the system should beproperly defined. That means there are different modules for all the tasks for e.g in anycompany payroll system the different modulas are as follows: • Employee information- That includes employeeinformation. • Department information- That includesdepartment information. • Company information- That includes differentcompany affiliated.The new system should also contain the facility of updating of data.The new system should also avoid the duplication of data.Different types of the reports should be generated very easily in the new system.
This software is developed according to theneeds of the user of the payroll sytstem.• Details, which are highly technical and difficultfor the user to understand are avoided. Andfunctionalities are added in software such away that it is easy to understand to user.
OPERATIONAL FEASIBILITY: • This software of payroll system is developed according to theneeds of the user who is working in any company and anysystem. • This software performs all the specific tasks pertaining to theuniversity database management system. • Only those functionalities which are usefull to the system havebeen added and extra details that are not required by the user are eliminated.
Basic Definitions Payroll: payroll is the sum of all financial records of salaries for an employee, bonuses and deductions. In accounting, payroll refers to the amount paid to employees for services they provided during a certain period of time. Computation of Salary: Computation of salary is calculation of employee salary. The calculation of salary of any employee is done by using the following formula: Net Pay = (Earnings) - (Deductions). Where Earnings = Basic Pay + Personal Pay + Special Pay + DA + HRA + CCA + Other Allowances + Salary Arrears + Interim relief (if any) + Bonus + Honorarium + Other Arrears Deductions = House Rent + Group Insurance and Saving Scheme + Income Tax + PLI + GPF + Loans and Advances + Recovery + Miscellaneous Deduction
Month Wise: facility to search Month wise payroll.
Year wise: facility to search year wise payroll.
Register new payroll
View/Update registered payroll.
Payroll Summary Reports: - It generates summary report of payroll.
Treasury Reports: - Generates treasury report of paybill.
The project described above can execute a host of functions. It stores employee information, calculates gross and net pay and also determines the tax deductions that can be made. Users are provided with adequate help to deal with the software.